8 9 CONTRACTORS’ GUIDE TOCONSTRUCTION SITE SHUTDOWNS INNEWYORK CITY Publication #6 April 15, 2020 Securing & Maintaining Sites Q1. How should weekly inspection reports by safety professionals be submitted to the Department? A1. For suspended sites that require a site safety manager, site safety coordinator or construction superintendent, a weekly certification must be submitted to the Department as outlined in Buildings Bulletin 2020-004 . To submit a report, use an eFiling account to log into DOB NOW at www.nyc.gov/dobnow and select the Essential Construction portal. If you need to create an eFiling account, visit www.nyc.gov/ DOBNOWtips . You do not need to register for eFiling with your license number. From the Essential Construction portal, select +Weekly Safety Inspection Report and enter the BIS job/document number. Complete the required fields and select the Save button to then complete the Statements & Signature section. Select the Submit button to complete the transaction. An email notification will be sent to confirm submission. A new submission must be made each week for every job that requires a safety inspection report . Q2. Can hoists be used in furtherance of weekly and daily inspections to secure and maintain a site? A2. Yes, as inspection of the entire site is critical to determine if it is appropriately secured and maintained, the use of hoists is necessary. Q3. Are daily sidewalk shed inspections required during this suspension of non- essential construction work? A3. Daily sidewalk shed inspections are only required for sheds in use for essential construction work. Essential Construction Requests Q1. I’m not sure if my project is essential based on the guidance. What do I do? A1. The applicant of record needs to submit an Essential Construction Request at www.nyc. gov/dobnow for the Department’s consideration and response. While the Department considers this request, work must be suspended except to secure and maintain the site. The request must include an explanation of the scope of work and why it should be treated as essential. Any supporting documentation should be provided. Q2. Who can submit an Essential Construction Request? A2. Only the applicant of record (the Registered Design Professional on the PW1) can submit an Essential Construction Request. Enter BIS job- doc in the formant 123456789-01, enter DOB NOW jobs in the format M00000001-I1. Q3. Do all Essential Construction Requests require a plan examiner review? A3. Essential Construction Requests submitted as Emergency Construction Section A (protect health and safety of occupants), work limited to a single worker, or construction in support of Essential Businesses will require professional certification and be subject to Department audit. All other requests will be reviewed by a plan examiner. Q4. For those sites that received approval to continue operations to safely secure the site, how do I notify the Department when work is complete? A4. When work to safely secure a site is complete the Department must be notified. Notifications will be submitted electronically at www.nyc.gov/dobnow . A Service Notice will be issued once the functionality is available. CONTRACTORS’ GUIDE TOCONSTRUCTION SITE SHUTDOWNS INNEWYORK CITY Publication #6 April 15, 2020 Q5. The Essential Construction Request I submitted at www.nyc.gov/dobnow was denied. Is there an appeals process? A5. To request an appeal, login at www.nyc.gov/ dobnow and from the dashboard, under Filing Actions, select Appeal. Submit and additional documentation required and resubmit the request. Selections made on the Essential Construction Questionnaire cannot be changed during the appeal process. A maximum of two appeals are allowed for new requests submitted on or after April 15, 2020. Appeals are no longer available for requests submitted prior to the updated Department guidance issued on April 15, 2020. Submit a new Essential Construction Request for consideration under the updated guidelines. Q6. Is the submission of an Essential Construction Request at www.nyc.gov/ dobnow required to continue work during this suspension of non-essential work? A6. While it is not required it is recommended. See th e Essential Active Construction Sites Map for more information. Ceritificate of Authorization Q1. What is a Certificate of Authorization and when does it need to be posted? A1. Once an Essential Construction Request is approved in the Essential Construction portal, a Certificate of Authorization must be printed for each approved job and posted at the work site. The Certificate is valid from the date the Essential Construction request was approved until April 29, 2020. If the State of Emergency is extended, the Certificate date will automatically be updated and a new Certificate will need to be posted. A Certificate of Authorization is only required to be posted at work sites categorized as Approved Work on the Essential Active Construction Sites map. All other categories (affordable housing, homeless shelter, hospital/ health care, schools and utilities) do not require a certificate provided the building is identified as such on the Essential Active Construction Sites map. Q2. How do I print a Certificate of Authorization? A2. To print the Certificate, go to www.nyc.gov/ dobnow and from the Essential Construction tab (without logging in), enter the job number and select Print Certificate. The Certificate can also be printed when logging in from the Essential Construction dashboard by opening the request and selecting the printer icon on the Actions column for each Job Filing No. Miscellaneous Q1. I am performing work by myself. Is that permissible? A1. This work can be performed as long as there is only one worker on the job site. Q2. My affordable housing project is only partially affordable. Can I continue? A2. Only affordable housing projects with a minimum of 20% of the units being affordable that are new building construction, that are subject to a regulatory agreement and/or declaration from a government agency can continue during this suspension of non-essential construction. A2. Only affordable housing projects with a minimum of 20% of the units being affordable that are new building construction, that are subject to a regulatory agreement and/ or declaration from a government agency can continue during this suspension of non- essential construction. Q3. Is school construction permissible during this suspension of non-essential construction? A3. Yes. Construction work on public and private schools is permissible during this suspension of non-essential construction. Q4. Is construction work on behalf of the City of New York permissible during this suspension of non-essential construction? A4. Yes, as determined by the City.